When you’re a small business owner you need to manage time effectively and learn the best time management tips to free up more of your time.
Developing proven time management techniques will stop you doing countless different activities every day, ensuring you are more productive and effective.
How to manage time effectively?
Let’s talk first about how you manage time.
When was the last time you took a day off from your business?
Can you remember having the space and time to just think about your business to set and achieve goals?
Do you set aside protected planning time to work on growing your business or to learn something?
Everyone has freedom around how they manage time.
But not many take advantage of time leverage to create a bigger impact because they’re too mired in the day-to-day of running their business.
How to improve time management skills
The best time management skills can help you manage time effectively. By developing time management skills you will free up time to:
- Set and achieve your biggest goals
- Leverage your time and focus on your biggest opportunities
- Prioritise your time based on your most important activities
- Plan your time in advance
- Delegate tasks that don’t leverage your time effectively
These time management skills are designed to help free you up, both mentally and physically. I’ve written an article that talks more about improving time management skills.
Importance of time management
These time management tips will help you manage time effectively whilst maximising results with the time you have each day.
Understanding the importance of time management requires an entirely new way of organising your time, managing time and developing time management skills.
For many people, being productive is all about working long hours and getting lots of things done.
It’s about building up their To Do list and working through that list, striking activities off when completed and then adding some more.
It’s about multi-tasking and hustle and hard work. But, that time management strategy doesn’t work if you want to focus more time on what you love to do and do best.
Time management is about leveraging time to create the biggest results.
Work smarter, not harder
For me this couldn’t be further from the truth. It’s not about working harder but working smarter.
It’s not about completing lots of tasks but identifying and focusing on completing the right tasks.
Effective time management and effective productivity is about understanding your goals and dreams and then identifying the high value activities that will help you reach those goals.
It is about being consistently productive day after day, creating the right environment and habits and focusing solely on the one or two things that will really make a difference in your life and your business.
Learning effective time management
Why is productivity, time management and focus so important? Distractions and overwhelm.
Whether you’re an entrepreneur, a small business owner or the CEO of a large organisation clarity and focus are more important than ever.
We are inundated with distractions, our workload seems to be getting bigger, we feel maxed out with the number of things we need to do in any given day and we’re spending less time with our family and friends.
This can often lead to overwhelm at work, stress and a loss of clarity and focus on the things that matter in our life.
You want time management tips that will help you achieve high performance in business and your life.
Proven time management tips
Here are 8 time management tips that busy people can use to manage time better to become more organised, creative, productive and profitable.
1. Save time by setting specific goals
Without a clear vision or goal for your business it can become easy to drift, lose focus and become distracted.
By creating clarity on where you are now and where you want to get to it becomes much easier to focus on the high value activities that will help you achieve your goals.
It will also give you the willpower and motivation to move forward, saving you time and reducing busyness and procrastination.
2. Create time by focusing on high value activities
We are all busy and often have a never ending To Do list but are we often spend our time on low value activities that don’t really impact or drive our business forward.
For entrepreneurs, moving from busy to productive is essential.
Take some time to identify all of the things you do in a typical week. How many of them are actually revenue generating, high value activities?
Can you outsource or stop doing some of the things that simply take up time and aren’t revenue generating activities?
The aim should be to focus on 20% of your actions that will bring in 80% of your results.
3. Create the right morning routine to free up time
It is essential to create the right morning routine that boosts your energy and allows you to focus on the key priorities for the day.
Firstly, ensure you get a good night’s sleep. Check out my article 10 Strategies to Improve Your Sleep.
If you can, spend 60-90 minutes setting up a ‘high performance’ day every day by focusing on what YOU want to achieve.
Have a healthy breakfast, read, meditate, go for a walk – whatever works best for you.
Then lay out and be clear on your priorities for the day. What is the One Thing you want to focus on – do that thing first until completed.
Don’t go on social media or open your email until you’ve completed that task.
This will become a habit and make you laser focused every day.
4. Manage time by working in time blocks
If you’re serious about learning effective time management tips, gaining more control over your time, experiencing more freedom and conquering any feelings of stress and overwhelm then you must not multi-task.
Entrepreneurs should work in chunks of time on your priority projects, don’t switch between tasks or projects.
I work on the 60/60/30 principle, working in chunks of 50 minutes, then taking a 10-minute break for the first two chunks of time before then taking 30 minutes out to read, walk or meditate.
It will help keep your energy up throughout the day and give you a real sense of accomplishment.
5. Control time by focusing on one thing
Our mind is not wired to focus on numerous things at once. If we shift away from the project we’re working on it can take up to 20 minutes to get our mind focused again.
If we are distracted throughout the day or shift tasks we can often lose so much time that we get the sense at the end of the day that we haven’t actually achieved anything.
If you concentrate on just one thing at a time you will have more time and often more success. If you do it consistently, it will become a habit.
6. Manage your energy
We often feel we don’t have enough time with work, in our relationships and in our personal life. We want more freedom to do the things we love. We want to save time and get time back.
This often leads to stress, overwhelm and a sense of feeling stuck. When we have those feelings, we aren’t productive and our energy level plummets.
If we stop, take a step back and reflect on what we really want to achieve and when we want to achieve it by we can redirect our energy and focus on the four or five things that will help us achieve those goals.
It is about making the maximum use of your time combined with your perfect morning routine and giving yourself permission to step away from the business so you come back refreshed and re-focused.
7. Manage time by prioritising
True productivity around the things that matter most in business, emotionally and in your life are about prioritisation. If you have 20 things on your To Do list each day you’re not prioritising.
If you have a never-ending To Do list and bulging Inbox your workload will become bigger leading to overwhelm and a loss of clarity and focus.
To achieve high performance and peak productivity is about focus and prioritisation. A simple time management tip is to lay out five things you want to achieve each day every morning.
At the end of the day review this list and create a new priority list for the following day. If you keep doing this, it will become a habit.
8. Take time for yourself
As a busy entrepreneur, how often do you take time for yourself or celebrate small or big achievements each day?
For many entrepreneurs it is a badge of achievement to work harder and work longer hours to get as many things done as possible.
If you’re one of those entrepreneurs who continue to do this consistently you could be in danger of burnout.
You can maximise your time using these time management tips.
They will help you leverage your time, streamlining your workflow and focusing on the high value activities that will help you achieve your goals you will have more time to spend on yourself.
You must give yourself permission to take time out of your business, whether you want to spend this time on personal development or with the family or friends that’s up to you but give yourself that time.
Create ongoing rituals that will transform your day and help you become more creative and more focused.
If you’re a busy entrepreneur these time management tips will create that headspace can help you reflect, refocus and come back more energised and motivated than ever.
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